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  3. Thematic report on COPFS Enquiry Point
  4. Appendix 1: Central Office of Information advice on data that should be collected in contact centres

Thematic report on COPFS Enquiry Point

Related Downloads

  • Enquiry Point Report 8 May 2013
    PDF file, size 365.3 KB
Inspection reports

8th May 2013

The aim of this inspection was to review the operation of the COPFS Enquiry Point and to consider the extent to which its aims and objectives are being met.

Additional

  • Chapter 1: Background
  • Chapter 2: Methodology
  • Chapter 3: Leadership And Business Planning
  • Chapter 4: Process
  • Chapter 5: People
  • Chapter 6: Financial Resources
  • Chapter 7: Risk Management And Contingency
  • Chapter 8: Equality
  • Chapter 9: Monitoring Performance:
  • Chapter 10: Partners
  • Chapter 11: Customer Satisfaction
  • Chapter 12: Conclusion and Recommendations
  • Appendix 1: Central Office of Information advice on data that should be collected in contact centres
  • Appendix 2: Breakdown of Type of Call 01/05/12 to 30/11/12
  • Appendix 3: Breakdown of Reason for Calls 01/05/12 to 30/11/12
  • Appendix 4: Central Office of Information checklist to help ensure you are complying with the main requirements of the Data Protection Act
  • Footnotes

  • Chapter 1: Background
  • Chapter 2: Methodology
  • Chapter 3: Leadership And Business Planning
  • Chapter 4: Process
  • Chapter 5: People
  • Chapter 6: Financial Resources
  • Chapter 7: Risk Management And Contingency
  • Chapter 8: Equality
  • Chapter 9: Monitoring Performance:
  • Chapter 10: Partners
  • Chapter 11: Customer Satisfaction
  • Chapter 12: Conclusion and Recommendations
  • Appendix 1: Central Office of Information advice on data that should be collected in contact centres
  • Appendix 2: Breakdown of Type of Call 01/05/12 to 30/11/12
  • Appendix 3: Breakdown of Reason for Calls 01/05/12 to 30/11/12
  • Appendix 4: Central Office of Information checklist to help ensure you are complying with the main requirements of the Data Protection Act
  • Footnotes

Appendix 1: Central Office of Information advice on data that should be collected in contact centres

It is usual practice for government departments to collect at least the following data from contacts:

  • Name
  • What prompted the call eg media
  • Gender (silent question)
  • Whether call is on behalf of an organisation or individual
  • Job title
  • Industry sector
  • Organisation size (if relevant)
  • Address
  • Post code
  • Date of birth or age band
  • Whether the caller can be contacted again for research purposes
  • Time of call
  • Date of call
  • Reason for call
  • Outcome of call
  • Information requested or given
  • Requested literature to be fulfilled
  • Where to contact is being referred to
  • Call back/follow up
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Chapter 12: Conclusion and Recommendations
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Appendix 2: Breakdown of Type of Call 01/05/12 to 30/11/12
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