Thematic report on the Knowledge Bank

1. Process maps present a flow of how cases are processed but do not give detailed descriptions of each step to be taken

2. A link to a questionnaire was issued to all staff in COPFS. We received approximately a 14% return (there are approximately 1500 members of staff in COPFS and we received 204 returns).

3. As a comparison exercise we met with staff from the Crown Prosecution Service involved in maintaining their information knowledge system

4. Minutes issued July 2013

5. The provision of all material for the day to day working of the COPFS eg case processing, federation work, specialist unit instructions, e-learning, staff handbook etc

6. A DMS provides an interface between a database on which information is stored and users

7. HTML (Hyper Text Markup Language) is the main markup language for creating web pages and other information that can be displayed in a web browser. It allows images and objects to be embedded and can be used to create interactive forms. It provides a means to create structured documents by denoting structural semantics for text such as headings, paragraphs, lists, links, quotes and other items. It can embed scripts written in languages such as Javascript (computer programme language) which affect the behavior of HTML web pages (source - Wikipedia).

8. Process maps present a flow of how cases are processed but do not give detailed descriptions of each step to be taken

9. COPFS case management systems

10. Online legal research service

11. Online legal resource

12. Staff Notice 43/2012 issued 26 October 2012

13. This was a term used in court in relation to the victim's injury

14. Over a week

15. A system whereby the source code can be modified meaning more flexibility when changes are needed however modification and customisation can mean that it may be difficult to support

16. A free open source content management system which includes features such as RSS feeds, blogs, search, etc

17. Allows users to add and update content

18. Web feed formats used for frequent updates such as blogs, news headlines, etc

19. A monthly internal COPFS newsletter

20. Survey closed 31 August 2013

21. As a back up it is expected that both platforms will run in tandem for a while

22. Courts where the accused indicate if they are pleading guilty or wish to proceed to trial and where the court assesses if the prosecution and defence are prepared to proceed to trial

23. Data such as a description

24. Expiry date is automatically set at one year as default

25. Information added to an individual's account on PF Eye relevant to a person's job/function/federation based on staff directory details

26. COPFS is broken down into three Operational Federations and a National Federation

27. NOS are nationally recognised standards providing statements of effective performance which have been agreed by a representative sample of employers and other key stakeholders and approved by the UK NOS Panel

28. No more than 60 words

29. Cadder (Peter) v HMA [2010] UKSC 43 - dealing with the right of a suspect to seek legal advice prior to an interview in a police station

30. Despite dates on documents indicating when they were last updated, it may be that at the last update no change was made

31. VIA staff may still refer to old material on their common folder which differs from up to date material on the Knowledge Bank

32. This post deals with aspects of library responsibilities such as content management for PF Eye, working with web development team re COPFS website, library administration, liaising with partners, etc

33. People with visual, hearing, motor and cognitive impairments

34. Obtained from staff directory details

35. Information can be explicit (information that can be easily provided) such as policy, manuals, quick guides, etc or implicit (information that is more difficult to convey) such as a method of doing something that a person subconsciously does without thinking about it

36. Website administration tool which provides statistics on website traffic